Nobody attends a meeting held in a committee room.
The legal duty is to hold the meeting in public. The practical reality is that almost nobody travels to a civic centre on a Tuesday afternoon to watch one. Webcasting is how the duty and the reality meet, which makes the stream part of the governance rather than a communications nicety.
That changes what matters. The recording becomes a public record, so it has to be complete, accurate and accessible for as long as it stays published. Exempt items have to come out cleanly. And it has to work first time, because a committee does not reconvene because the stream failed.
We work with councils, NHS trusts and combined authorities on exactly this. Not weekly chamber webcasting from a fixed rig, but the meetings where it matters that it is done properly.
In-vision BSL, shot on its own camera and composited at a size people can read.
What actually matters here
A record that stands up.
For your procurement team
The paperwork, before you ask for it.
Certificates, method statements and risk assessments go out with the quote rather than on request. It saves a round of emails and it is what most venues want before they let a crew through the door.
Public & products liability
£5,000,000
Any one occurrence. Certificate supplied with the quote.
Employers’ liability
£10,000,000
Any one occurrence, covering our own crew and freelancers.
RAMS
As standard
Risk assessment and method statement written for your venue, not a template.
PAT
All kit tested
Everything that plugs in is PAT tested, with records available on request.
Also on file: hired-in equipment cover to £500,000, and our environmental, equality, anti-bribery, anti-slavery and supplier policies. All of it here ›
Questions officers ask first.
Do you install fixed chamber systems?
No. We are a crewed production company rather than a fixed-install supplier. Permanent chamber systems suit bodies webcasting weekly from one room. Crewed production suits bodies webcasting fewer, higher-stakes meetings, meeting in different venues, or wanting a standard a fixed system will not reach.
How do you handle confidential or exempt items?
It is planned with your governance officer beforehand. The stream stops cleanly before the exempt item, the recording does not capture it, and it restarts for any public business afterwards. The archive is assembled so the public portions run continuously.
Do recordings need captions?
Once published for more than fourteen days a recording is treated as pre-recorded content rather than live, which brings it under the accessibility standard requiring accurate captions. Meeting archives are usually kept far longer than that, so in practice yes. This is background rather than legal advice, so take your own on your obligations.
Can you work through our procurement?
Yes. Insurance certificates, method statements and risk assessments come as standard, we work to purchase orders and we can respond to a written specification. We are a small owner-led company with a freelance crew network, which we state upfront because it matters for some frameworks. Everything a tender pack usually asks for is on the corporate responsibility page.
Will you need our corporate network?
No. We bring bonded cellular connectivity, so there are no firewall exceptions to request, no bandwidth to negotiate and no unfamiliar equipment on your network. The webcast is also unaffected if the building's line degrades.
What does it cost to webcast a committee meeting?
It depends on meeting length, room size, camera count, accessibility requirements and whether it is one-off or recurring. Recurring meetings cost noticeably less per session because the setup becomes repeatable. The estimator gives you a range in about a minute without asking for an email address.
Meetings to webcast?
Thirty minutes with the meeting schedule, the room and your accessibility requirements, and you will have a figure you can take to a budget holder.