How do you handle part-exempt or confidential sessions?

The stream stops cleanly at the right moment and resumes at the right moment, which means somebody is watching the agenda closely enough to do it rather than relying on a cue that may not come.

Can you cover meetings that move between venues?

Yes, and it is common with combined authorities and partnership boards. Each venue has different power, acoustics and internet, so we bring our own connectivity rather than depending on the room.

Public sector28 April 2026

What does it take to live stream a council or board meeting?

Q: Do you integrate with Modern.Gov or CMIS?

No. We are a production company, not a governance platform. If you need a stream that writes back into Modern.Gov or CMIS with agenda item timestamps, that is a specialist software product and there are companies who do it well. We handle the production: cameras, audio, captions, BSL, transmission and the archive.

Public sector meeting streams have a different set of requirements to almost anything else we do. The audience is small, the stakes are procedural, and the thing that matters most is that the record is complete and accessible.

Daniel Wilkinson

Founder and Operations Director, dwmedia

The requirements that actually apply

Every voice has to be intelligible

Not just the chair. A board meeting is people around a table, some of whom will speak quietly, some of whom will speak over each other. That means microphone coverage across the table, not a single camera microphone at the end of the room.

The archive matters more than the live view

Most people watch these afterwards, not live. So the recording needs to be complete, correctly timed, and available quickly.

Accessibility is usually a legal requirement, not a nice to have

Live captions, and in many cases in-vision British Sign Language, need to be part of the production rather than added later. We build both into the broadcast mix rather than bolting them on.

Rotating venues

Combined authorities and partnership boards often move between venues across a term. Each one has different power, different acoustics and different internet. The production has to be consistent even when the room is not, which means bringing your own connectivity rather than hoping.

Part-exempt sessions

Many meetings have a public section and a confidential section. The stream has to stop cleanly at the right moment and resume at the right moment, and someone has to be watching the agenda closely enough to do it.

What we do not do

We are a production company, not a governance platform. If you need a stream that writes back into Modern.Gov or CMIS with agenda item timestamps, that is a specialist software product and there are companies who do it well.

What we do is the production: multi-camera coverage, intelligible audio, captions and BSL in vision, a reliable transmission that does not depend on the venue’s internet, and a clean archive afterwards.

More on public sector work and on accessibility provision.

Written by

Daniel Wilkinson

Founder and Operations Director, dwmedia

Dan has run live production since 2014, from single-camera council committee streams to sixty-date arena tours. He has worked in 18 UK arenas including The O2, the AO Arena and the OVO Hydro, and covers 16 or more festivals and 30 or more arena dates a year. He writes these from the job rather than from a desk.

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