The hard part is not the cameras. It is what is allowed on screen.
Clinical work carries constraints most production companies never meet. Patient consent covering some things and not others. Content that is fine for a clinical audience and not for a public one. A theatre team whose infection control comes before every shot on our list. And an information governance process that will stop a project dead if the answer to “what goes on our network” is anything other than nothing.
So the planning matters more than the kit. We agree beforehand what is consented for live, what is consented for recording, and what must not be captured at all. On the day the theatre lead has the final say, and we build in the expectation that a position may be vetoed minutes before a list starts.
We work with NHS trusts, royal colleges, clinical networks and medical education teams on board meetings, conferences, surgical demonstrations and training content.
What the setting demands
Governance first, picture second.
Questions trusts ask first.
Can you stream from an operating theatre?
Yes, working to the theatre team rather than the other way round. Scrub status, sterile field and infection control decide where anything goes, and the theatre lead has the final say on the day. We plan it in advance with them and we accept that a position can be vetoed five minutes before the list starts.
How is patient consent handled?
It is agreed before we arrive and it is your process, not ours. We need to know what is consented for live transmission, what is consented for recording, and what must not be captured at all. If consent is withdrawn we can remove that content from the recording, and anything not consented does not go out live.
Can the stream be restricted to clinicians only?
Yes. Password protected pages, registration gating, your own intranet or a private endpoint, so a session intended for a clinical audience stays with that audience. Public and restricted outputs can run at the same time when part of a conference is open and part is not.
Will you need to be on the trust network?
No, and this is usually the question that decides whether a project happens at all. We bring bonded 4G and 5G, so there is no information governance case to make, no firewall exception to request and no unapproved device on the trust network.
Do NHS board meeting recordings need captions?
Board meetings held in public are subject to the same accessibility expectations as other public sector content, and once a recording stays published beyond fourteen days it is treated as pre-recorded content requiring accurate captions. Board archives are kept far longer than that. This is background rather than legal advice.
Can you handle multiple parallel sessions at a conference?
Yes. Breakout rooms can each be covered and delivered separately, with a plenary running as the main feed. It costs more than a single room, so it is worth deciding early which sessions genuinely need capturing.
Can you work through NHS procurement?
Yes. Insurance certificates, RAMS and method statements come with the quote, we work to purchase orders, and we can respond to a written specification. Public liability is five million, employers’ liability ten million.
Board meeting or conference?
Tell us the setting and the audience, and we will tell you what is deliverable within your governance rather than what we would like to do.